Documents and similar stuff are everyday things that most people use now. They have many uses in schools, businesses, entrepreneurship, offices, and many more. If you have to submit your document files to other people, making them look professional is a must. You would want to establish your credibility and flaunt your document-making skills.
It is pretty awful to submit files that contain too many colors, elements that are awkwardly pieced together, and messed up document formatting. Depending on your audience, the feedback that you’ll receive will undoubtedly vary. Learn how to make your document seem more professional and impress other people!
Sending PDFs Is Best
PDFs are famous for holding document formatting in place across computers. You might have come across them by seeing topics related to “compress, convert, or rotate PDF” on the web. They are great for file transmission and printing because they preserve the graphic integrity of your content.
Moreover, PDFs can be compressed, which means you can reduce their file sizes. This feature can help you ignore the file size restrictions in email and remove the delay possibly brought by that limit. People also don’t need special software to open PDFs as they are version-independent and viewable with familiar PDF readers (your browser, for instance).
PDFs will be your best choice if you handle confidential data since it is the most secure file type. You can encrypt them with passwords that correspondingly give you two levels of authority. The first is the user password, whose primary use is to open your PDF. The other is the master password that allows you to impose restrictions on your file, like disallowing sharing and printing.
Your PDFs should have
Sending PDFs as they are won’t suffice. Let us break down your PDF document and list things that you need to modify inside. In short, we are going to make your document appropriately designed for your purpose. From font styles, colors, headings, and many more, read below to find some helpful tips.
Appropriate color scheme
Adding colors to your documents doesn’t necessarily mean that they won’t be professional. On the contrary, they may instead make your content look more convincing and impactful. Keep in mind that you should base the color scheme on your reader. Do not use too many colors in a professional setting, but using at least a few complimentary colors would be fine.
High-resolution images
Using pictures of high quality would make your document look aesthetically pleasing to the eye. Do not use pixelated photos that might exude the feeling of being poorly made. Keeping them in appropriate sizes at suitable places on your file would make them easier to look at and not crowded.
Proper font style and sizes
Using standard fonts such as Times New Roman, Arial, and the ones alongside them would be best in this context. Do not use playful and cute fonts that make it difficult to read. Providing a clear distinction between the headings, subheadings, and supporting information is necessary. Set their sizes appropriately.
Suitable spacing
You wouldn’t want your reader to get bored of your document from seeing too much space. Simultaneously, you wouldn’t want them to suffer from information overload due to crowding. Providing suitable spacing would instead make it easier for them to understand. Of course, including an apt amount of information on a page is recommended.
Clean design
Placing photos and text side by side may work, but only after placing them nicely. Most readers don’t want to see long and wordy texts, so dividing them into several pages would be nice. Remove clutter and unnecessary details to ensure that your design looks clean. Though you would want to add more information, make sure that they are related to your content.
Correct page orientation
Most documents are in standard portrait orientation. When editing in your word processor, ensuring that you use the correct page orientation is manageable. However, if you have finished it, converted it to PDF, and noticed that there’s something wrong with the page’s rotation, that would be quite a headache.
Going back to the original editable file may take you much effort just to rotate your PDF. Fortunately, we can do this straightforwardly by using online tools. The Rotate PDF tool by PDFBear would be your friend in correcting the page orientation of your PDF documents. There’s no need to do tedious work and solve your problem in just a few clicks!
Go to PDFBear’s Rotate PDF tool.
Upload your selected document.
You will see a circular arrow that allows you to rotate the page clockwise or counterclockwise.
Click Apply once you’re done rotating your PDF.
After saving the changes, you can now download your file!
PDFBear’s Rotate PDF tool is entirely free to use. Don’t hesitate to use it as it operates in tight security. Moreover, there’s no need for any software installation that might consume memory to use it. Rotating and correcting the page rotation of your PDFs has never been easier!
Bonus tip: Email Etiquette
When emailing your PDFs, remember to give them a heads up that you are sending an attachment. Avoid sending large files, and opt for compressed PDFs instead. This way, it is easy for you to attach to the email and easy for your recipient to download. Doing this bonus tip may extend your game all the way from making your document to successfully sending it in a professional manner!
Final thoughts
Sharing files is a common occurrence in various sectors of society. Be it in offices, businesses, schools, and other institutions, sending documents online is nothing new. If you want to make your files exude a professional air, then you must really follow our tips above. Make documents that have the appropriate design and page orientation.
In case the page orientation of your PDF is incorrect, you can easily resolve it with PDFBear’s Rotate PDF tool! What are you waiting for? Grab your files now, make them more professional, and quickly fix their rotation with PDFBear today!
