Development in technology and the internet, in particular, has greatly increased the need for digitalization. From telecommuting software to online conferencing solutions, technology plays a vital role in enabling virtual teams to work in remote environments. Paper documents cannot be shared in virtual environments. And the more you create these documents for your business, the more important it is to have the means to manage them. This is where file management is needed.
File management is the process of planning a backup for all documents and files in the online world. The effective sharing and dissemination of elements online need a practical application of file managing software for effective file management to be carried out online. So, to help manage your online files effectively, here are some of the best software you can use.
GogoPDF
Before organizing your files, you might need to convert them from one format to another. Also, an effective file management system calls for easy file sharing from one user to the other. This is where GogoPDF comes in, as it can be used to share files in minutes easily. With this tool, you can easily share files with your co-workers or teammates.
GogoPDF can also be used for the conversion of different files to PDF and vice-versa, but it also has many valuable tools you will need for your PDF files conversions. People worldwide use the internet daily and are primarily used to the different kinds of files required for different tasks.
GogoPDF will allow the easy distribution of files in just a few clicks, no matter the file format. With this tool, your file is secure. This means you don’t have to worry about sensitive information being stolen when you share your file.
Google Drive
This is a cloud-based storage system that Google created. It allows you to create, edit, store, and share documents with other people. Most individuals and businesses make use of Google Drive software as their file management system. Documents are kept in the Cloud as well as in users’ Google accounts connected to the docs.
With Google Drive, users can easily access and work together on files from anywhere and any device, even if an internet connection is absent. It allows you to move your file from one space to another without any problem. It also gives your file security, and it contains enough space to store a large number of files.
Google Drive also gives you the chance to share files and folders with other users. When a folder is shared with you, you can access the documents and modify the folder. This feature ensures that this software offers an effective file management system and a simple workflow option.
OnlyOffice
OnlyOffice enables you to upload all your files to the platform for easy storage and retrieval. Employees can use the OnlyOffice web application to download and manage files, documents, presentations, spreadsheets, and other workplace data online. OnlyOffice was named the Best Document Management Software of 2018 by PCMag.
Besides saving files, OnlyOffice allows you to track changes, collaborate in real-time, leave suggestions, and access version history. OnlyOffice also supports all major file formats, including PDF, DOC, CSV, TXT, HTML. It keeps all files safe on the platform and allows users to back up all data from storage services. Connect cloud computing devices such as Dropbox and Google Drive on one platform.
OnlyOffice is a file management system meant for business use, small and medium-sized companies, enterprises, and government organizations. It is fast and easy to use. This software also allows you to use e-signature, workflow tools, file sharing team chats, and mainly file management. OnlyOffice runs on almost all gadgets, including different operating systems like Windows, iOS, and android.
Apple Cloud
Apple cloud is another storage system that uses the cloud to keep your documents secure and offers you complete management of files. This Apple cloud storage system is also known as Cloud storage. It is mainly for the users of the Mac iOS and iPhones. By creating an account on the platform, your files are automatically backed up as long as you have storage space.
Users also have the option of buying additional storage space for a monthly fee. It also helps you to protect your documents with passwords and fingerprint verification fully. Once backed up on Cloud, your files are easily accessible from any Apple device you log into.
Microsoft Sharepoint
With SharePoint, your team can store all your company information (documents, files, content, etc.) Quickly find everything you need as you can arrange your files in folders. SharePoint allows team members to create dynamic team sites for projects, sections, and sections. These locations allow employees to share data, messages, files, and other critical assets and collaborate inside and outside the organization.
Tools like SharePoint let you focus and organize your files and be more productive. Sharepoint is not only a great file manager. It combines many aspects of file organization, such as scheduling tools, messaging tools, project management tools, corporate intranets, cloud storage, and file management systems. The platform is part of the Microsoft 365 suite of applications and integrates with MS Office, OneDrive, Microsoft Teams, and more to bring all your collaboration together in one place.
All your files across Microsoft Outlook and other Microsoft Software are kept safely with one drive. The documents on these devices are also safe even with the sharing of these files on the internet. If you are a remote worker, this file enables effective collaborations with other workers. It also helps you to sync reports of your file, apply sensitivity labels, and manage migration.
Conclusion
File management is the process of making sure you have a fully organized file arrangement system that is safe and easy to manage. For any user online, file management is vital. For companies and remote work, it is also a necessary part of business management.
In summary, the list of the software above allows for effective management of your files. They help you track workflow, keep your files safe, and enable easy transfer from one user to another.
