In 2020, about 36 million Americans requested a change of address. An office move can be a stressful event and create disruptions in your day-to-day operations.
It's often hard to get back to normal after moving office. Moving can reduce productivity, decrease employee morale, take time, and cost money. While office moves are sometimes inevitable, they must be appropriately planned to minimize stress.
Keep reading for helpful hints and
tips to successfully prepare for a move.
Review
Your Current Lease
Know how much time you have left on
your lease. Be aware of any restrictions on breaking your lease to avoid
surprises. You may consider subleasing part of your space if you have a
long-term lease.
Announce
the Move to Your Staff
Announce the move to your staff
early on and give them plenty of notice. This way, they can start to plan for
the change and be prepared for any disruptions. It's essential to follow up
with your staff after the move to ensure they are settling in and that the
transition has been successful.
Make
a Decommissioning Plan
This plan should include a timeline
for when you will start packing up and moving out. It should also have a list
of everything that needs to be done to close up your old office, such as
canceling utilities, transferring phone lines, and returning keys to the
landlord.
Once you have a decommissioning
plan, you can start planning for your move. You should create a timeline and
budget for the move and start collecting quotes from moving companies. It would
be best if you also started planning to set up your new office space, including
ordering new furniture and equipment.
Check out Blu Skips to get some info on the rates of moving companies and the
inclusions of their services. Make sure to book your office moving in advance
to ensure the availability of the company you're dealing with.
Designate
an In-Office Moving Team
Before you can start packing boxes
and booking a moving truck, you must plan for your office move. The in-office
moving team will be responsible for packing up their office space and
coordinating with the movers on the day of the move.
The moving team should label all the
boxes with their contents and the new office location. You can also get packing
tips from your movers. It will make it easy for the movers to know where
everything goes on the day of the move.
On the day of the move, the moving
team should be on-hand to answer any questions the movers have and to help them
with the unloading process. Once everything is in the new office, the moving
team can start unpacking and setting up their new space.
Preparing
for an Office Move
If your business is planning an
office move, create a detailed plan and budget for the move. Hire a reliable
moving company, and make sure to pack and label all of your belongings
properly. Don't forget to notify your employees and customers of the upcoming
move and provide them with clear instructions on what to do on moving day.
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